QualPro Qualification Tracking and On-the-job Training Management
QualPro is a suite of connected modules for railroad crew qualification tracking and on-the-job training (OJT) management – at an enterprise level. Each module has been built to increase a workforce’s compliance with safety standards, speed up processes, and drive down costs. It is a trusted tool of both large and mid-sized railroads for bringing a level of precision and predictable automation to qualification management.
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The five modules are:
- Work Queue
- Field Training (mobile field testing/tracking and on-the-job training management – the most requested by Class II railroads)
- Certification Qualification and Familiarization (CQF) [Certification-as-a-Service (CaaS) available, see below]
Work Queue Module
Work Queue tracks employee certification and license development and alerts managers if any action for follow-up is required. This automated process replaces the manual processes in which managers run multiple reports trying to figure out what they and each of their employees need to be working on.
This manages the employee-to-manager relationship. The system automatically toggles the employee’s assignment to the primary or secondary manager based on working position and conveniently allows management to balance TEY employee assignments within their managers.
Licensing manages the certification/recertification of licensed employees. The system tracks all of the internal and FRA requirements and the ability for the licensing department to certify employees, prints licenses on a plastic card, and tracks mailing of the license.
Field Training Evaluations and On-the-job Training Management
Evaluations start by taking a smartphone picture to record the employee’s badge. Then, this records field training and ride-along evaluations. The system automatically presents the manager with skills under which the employee can be evaluated based on the employee’s working position. It provides the manager with an indication, at the time of evaluation, if the employee had any coaching/hearing on a particular test or rule.
Certification Qualification and Familiarization (CQF) and/or Certification-as-a-Service
The CQF database tracks train, engine, and yard employees’ territorial qualifications pursuant to FRA-approved certification programs and instructions. CQF pulls information directly from individual employees’ certified FRA tie-up, which is entered into the crew management system. Records are updated daily and displayed on a user-friendly dashboard, so employee managers and crew callers can determine whether an employee is qualified to perform service over the track segments of the trip called for to facilitate any territory familiarization training needs which may arise. CQF is comprised of 5 functions:
- Dashboard – Contains employee’s territorial exams and familiarization status based on the employee’s current board assignment or a user-selected assignment.
- Tracking and Reports